AI agency for Vienna
AI agency for Vienna and Lower Austria
Your team spends hours on calls, emails and documents that follow the same pattern every day. We automate that work for small and mid-sized businesses in Vienna and Lower Austria. RovAI GmbH is based in the Vienna region, so we can sit down with your team on site by arrangement.
30 minutes by video, no obligation, German or English. Meetings in Vienna or Lower Austria by arrangement. Clicking loads Cal.com (USA); the call runs on Google Meet. Prefer to write first? Ask by email. We send the draft data processing agreement and our terms on request.
- On site
- By arrangement we visit your office in Vienna or Lower Austria and look at one process with the people who do it every day.How it works · step 1/3
- Build
- We build the automation on your systems and test it with your real data, remotely and with short check-ins.How it works · step 2/3
- Go-live
- Your team is trained and checks and approves every draft that goes to customers. We stay reachable for adjustments.How it works · step 3/3
In short
Your team spends hours on calls, emails and documents that follow the same pattern every day. We automate that work for small and mid-sized businesses in Vienna and Lower Austria. RovAI GmbH is based in Oberwaltersdorf in Lower Austria, about 30 km south of Vienna. The trial run starts at €2,500 and is credited in full if you proceed; if we advise against automating in writing, we refund it.Last updated:
From real engagements
Philipp Statzinger · Tax advisor & founder, Statzinger Steuerberatung
“We run a fully digital tax firm, so the inbox is where the work arrives. The audit showed us which two automation ideas to drop and which one to build first: sorting incoming client mail.”Read the case study →
What we automate
The recurring work that keeps your team from its real job
Most companies do not need an AI strategy first. They need one annoying process to stop eating hours. We start with that process and build the next one when the first one runs.
Phone and appointments
An AI phone assistant answers when your team cannot, books appointments into your calendar and passes on everything else with a summary.
Inbox and customer requests
Incoming mail is sorted by topic and urgency, and routine replies are drafted from your own content. Your team checks and approves before anything goes out.
Invoices and documents
Invoices and forms are read, checked against your rules and prepared for accounting. Whatever the system is unsure about goes to your team.
Internal knowledge
Procedures, templates and contracts become searchable in plain language, with the source for every answer and your access rights respected.
Choose a provider with a testable scope
Ask what existing software can already do, which one workflow will be delivered, how exceptions are handled and who operates it afterwards. A local address is useful for collaboration, but does not replace technical evidence.
Working together
Close enough to meet, set up like any serious supplier
Being nearby helps when a process is best understood by watching it. The rest follows the same rules as every project we do.
- Meetings in person by arrangement
- Process workshops and training can take place at your office in Vienna or Lower Austria. Everything else runs by video, which keeps travel costs out of your budget.
- An Austrian company as your contract partner
- Your contract is with RovAI GmbH, registered in the Austrian company register under FN 666983 h. The details are in our legal notice.
- Documented data processing
- We agree the data route, provider roles, access and retention before using production data. Hosting and contractual requirements are assessed for the specific workflow; location alone is not a compliance guarantee.
- Clear AI interactions
- For customer-facing assistants, we agree and test the disclosure and handover behaviour. The current AI Act guide explains the role and context questions to review.
How it starts
Three steps, scoped to your company
Intro call
Free
30 minutes by video on where your team loses time. If AI is not the right tool, we tell you.
Trial run
from €2,500 · credited in full if you proceed
We look at one process in detail, on site if you prefer, and test a first version with your data. If we advise against automating in writing, you get the fee back.
Implementation
Fixed fee per proposal · care from €250 per month, cancellable monthly
We build, train your team and go live. Monthly care covers monitoring and adjustments and can be cancelled.
The implementation of one contained workflow costs about €3,000 to €5,000. Projects with several processes and systems cost more, and the fixed fee is in your proposal before work starts. Ongoing care starts at €250 per month per workflow. 30 min · remote · no obligation. And if AI isn't the right tool, we'll say so.
Fair questions
What companies in Vienna and Lower Austria ask us
01Where exactly are you based?
RovAI GmbH is based in Oberwaltersdorf in Lower Austria, about 30 km south of Vienna. We do not have an office in Vienna. Meetings at your premises in Vienna or Lower Austria are possible by arrangement.
02Do we have to meet in person?
No. Most projects run well by video. We suggest meeting on site when a process is easier to understand by watching it, or for team training.
03Do you only work for companies in Vienna?
No. We work with companies across Austria and the DACH region, mostly remotely. For companies in Vienna and Lower Austria, meeting in person is simply easier to arrange.
04Is funding available for a Vienna project?
The dated funding guide links the current Wirtschaftsagentur Wien programme. Eligibility, project-start rules and available support must be checked with the institution before committing. We do not guarantee funding.
05Which companies is this for?
Small and mid-sized businesses with recurring office work: calls, emails, documents, internal questions. The industry matters less than whether the process repeats often enough to pay off.
06What does it cost?
The intro call is free. The trial run starts at €2,500 and is credited in full if you proceed; if we advise against automating in writing, we refund it. Implementation is a fixed fee named in your proposal, and monthly care can be cancelled. The implementation of one contained workflow costs about €3,000 to €5,000. Projects with several processes and systems cost more, and the fixed fee is in your proposal before work starts. Ongoing care starts at €250 per month per workflow. Read the article with the cost examples. Calculate with your own numbers.
Related
Topic guide
Robert Van YsendyckFounder & Managing Director
In 30 minutes we can tell whether automation makes sense for it. If it does not, we tell you.