Savings calculator

What would automating one process save you?

Enter how often a task comes up and how long it takes today. The calculator applies the same formula we use in every trial-run report and shows hours, euros and payback from your own numbers.

Last updated:

The starting values are an example. Replace them with yours.

The task
Emails, invoices, calls or requests of this one kind.
From your system logs, or a one-week tally by the people who do the work.
Your assumption. It includes review, corrections and rework; the trial run measures it.
The costs
Your figure for the people doing the work, not an industry average.
Model usage, hosting, licences and ongoing care, as named in the proposal.
The trial run (from €2,500) plus the implementation fee from your proposal.
Hours freed per month
26.7
One-off costs covered after
3.9 months
Monthly value after running costs
€633
First-year result after one-off costs
€5,100

An estimate from your inputs, not a promise. Freed time is capacity, not automatically cash saved.

In short

The calculator applies the same formula we use in every trial-run report and shows hours, euros and payback from your own numbers. An estimate from your inputs, not a promise. Freed time is capacity, not automatically cash saved.

How the calculator counts

Hours saved per month(minutes per case before − minutes per case after) × cases per month ÷ 60.
(6 − 2) × 400 ÷ 60
26.7
Monthly valuehours saved per month × your hourly cost, minus monthly running costs.
26.7 × €35 − €300
€633
First-year resultmonthly value × 12, minus one-off costs.
€633 × 12 − €2,500
€5,100
Paybackone-off costs ÷ monthly value.
€2,500 ÷ €633
3.9 months
The full method: how we count results

What the calculator cannot know

  • How many minutes remain per case after automation. That is the number a trial run measures with your data, over real cases.
  • How often a person will change or reject a draft. Cases done again from scratch count as manual.
  • Your team's one-off effort during setup, which we report separately.
  • Whether the freed hours turn into money. That depends on what your team does with them.

Related

Robert Van Ysendyck

Which task would you like to automate?

30 min · remote · no obligation. And if AI isn't the right tool, we'll say so.

Robert Van Ysendyck · Founder & Managing Director