For law firms
The assistant you can no longer hire
60 percent of German firms with an open paralegal apprenticeship received not a single application, and half of all firms cannot fill paralegal positions at all (BRAK STAR 2024, Soldan Institut). The support your fee earners need will not come from the job market. It comes from work nobody should still do by hand.
30 minutes, no obligation. German or English.
60%
of firms with an open paralegal apprenticeship received zero applications
BRAK STAR 2024
49%
of lawyers want to hire paralegal staff and cannot find suitable applicants
Soldan Institut
62%
of lawyers say AI already saves them 6 to 20 percent of their weekly time
Wolters Kluwer Future Ready Lawyer 2026
The gap
Your practice software now drafts documents. Nobody runs the office around it.
RA-MICRO, AnNoText and ADVOKAT ship AI that summarizes and drafts inside the file. What still eats your team's hours sits in front of the file: the phone, the beA and email inbox, intake, chasing documents, the same client status questions every week. That is what we build.
Intake that arrives pre-qualified
Inquiries from web, email and phone are captured in a structured way: matter type, parties for the conflict check, urgency, documents. Your team opens a prepared file instead of a voicemail. What counts as legal advice stays with the lawyer; the system only collects and sorts.
beA and email triage with drafted replies
Incoming mail is classified by matter and urgency, attachments land where they belong, routine correspondence gets a draft in your firm's tone, and a person approves before anything leaves the house. Deadline candidates are extracted as proposals; a human confirms every single entry, because deadlines are where liability lives.
Chasing documents and status updates
Clients are reminded about missing documents automatically and in your tone, and standard status inquiries get a prepared answer instead of interrupting a fee earner. The follow-up work that firms lose hours to simply runs.
A knowledge assistant on your own briefs
Your pleadings, templates and internal guidance, searchable in plain language on EU-hosted infrastructure, with cited sources so every answer can be checked. New staff find the firm's wording instead of asking the one person who remembers the 2019 case.
Professional law first
Built around professional secrecy, not around it
Law firms cannot use AI the way other businesses do, and any provider who does not open with that is a risk. Our setup follows § 43e BRAO for Germany and the Austrian bar's AI guidance of September 2025.
A § 43e BRAO service-provider contract
Written confidentiality commitment with the explicit notice of criminal consequences under § 203 StGB, access limited to what the service requires, and identical obligations imposed on any subcontractor. For Austrian firms, aligned with the ÖRAK checklist and § 9 RAO.
EU hosting or on-premise
Client data is processed on EU infrastructure, or on your own servers where the mandate demands it. Processing outside the EU only where secrecy protection is comparable, as § 43e BRAO requires.
Your data trains nothing
Model providers are configured so client data is not used for training. What flows through the system stays your firm's asset.
The lawyer decides
Legal assessment of the individual case is reserved to lawyers, and our systems respect that line. They collect, sort, draft and remind. They do not advise clients, sign or file. Every output lands as a draft for a lawyer's review.
How it starts
Same engagement, firm-specific scope
Intro call
Free
30 minutes on your firm's bottlenecks. About a third of these calls end with the advice that AI is not the right tool yet.
Process audit
from €2,500 · credited to the implementation
We map where the hours actually go, from intake to deadline board, and rank the use cases by payback. You get a shortlist with expected effort, not a slide deck.
Implementation
Fixed fee, named in your proposal
One process at a time, live in your daily business in 2 to 4 weeks, with your team trained and a sign-off step wherever client data leaves a draft.
Fair questions
What law firms ask us first
Does this replace staff?
No, and that is not the goal. The numbers above say you cannot hire the support you need; automation gives some of those hours back. Firms use the recovered time for billable work instead of phone tag and filing.
We run RA-MICRO, AnNoText or ADVOKAT. Does this replace it?
No. Your practice software stays the system of record, and its built-in AI drafting is useful. We automate the layer in front of it: what arrives by phone and beA, what is missing, what clients keep asking. Where interfaces exist, we use them.
What about deadlines?
Missed deadlines are the most common trigger of professional liability claims, which is exactly why our systems never own them alone. Deadline candidates are extracted and prepared; a person confirms every entry in your deadline calendar. Automation makes the checking faster, not optional.
May client data go into an AI system at all?
Only under conditions, and that is the point of our setup: a service-provider contract meeting § 43e BRAO including the § 203 StGB notice, EU hosting, no training use, and a lawyer's review before anything reaches a client or a court. Without those conditions the honest answer would be no.
What does it cost?
The audit starts at €2,500 and is credited in full against the implementation. Implementations are fixed-fee. Big-law AI platforms start around $1,200 per user per month with minimum license counts; done-for-you automation for a small firm is a different, smaller number. For market context, we published what AI automation actually costs, with sources, on our blog. Read the article with all market prices.
Talk to us before the next mandate waits
A 30-minute call is enough to tell whether your firm has an automation case. If it does not, we say so.